REQUEST FOR INTEREST
Inventory of In-person, Virtual and Hybrid Event Support Services

  1. DESCRIPTION

The AFN hosts a number of events in a fiscal year to provide information and/or engage with First Nations across Canada.  Chiefs, technicians, delegates, government from across the country generally come together to discuss needs and priorities. These events can rage in 1, 2 or 3-day events and may be held in person, virtual or a combination of both (hybrid).

The Assembly of First Nations is seeking to gather a database of organizations providing audio-visual support services including virtual event platform options for in-person, virtual or hybrid events.  Events can range from 100 – 3000+ attendees and may include any combination of the following options:

Virtual Events

  • Event website
  • Breakout rooms and/or sessions
  • Speaker/bio management
  • Polling/Voting
  • Chat
  • Recording and archiving of full event
  • Video editing/recording
  • Greenroom for presenters
  • Accessibility
  • Translation
  • Phone In
  • Virtual tradeshow
  • Gamification
  • Technical support
  • Reporting and analytics

In-Person Events

  • Audio
  • Video
  • Video editing
  • Recording
  • Lighting
  • Rigging
  • Internet
  • Live streaming
  • Simultaneous translation (On-site Translation booths)
  • Audience response systems
  1. Background Information Requested:

In an MS Word document please provide your organization’s background information.  This can be sent to Jonathan Thompson via email at [email protected].

Please provide administrative information, and shall include the following as a minimum:

  • Name
  • Mailing address
  • Phone number
  • Fax number
  • E-mail of designated point of contact.
  • Recommended strategy, virtual platforms and supported event options
  • Company background
  • Daily rate
  • References

Questions regarding this announcement shall be submitted in writing by e-mail to the Jonathan Thompson, [email protected].

  1. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY.

This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future.  This request for information does not commit the AFN to contract for any supply or service whatsoever.  Further, the AFN is not at this time seeking proposals and will not accept unsolicited proposals.  Respondees are advised that the AFN will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

The information provided in the RFI is subject to change and is not binding on the AFN.

To apply for this job email your details to [email protected]

Celso CercadoREQUEST FOR INTEREST – Inventory of In-person, Virtual and Hybrid Event Support Services