Request For Proposals (RFP) – Systems Mapping related to First Nations Homelessness on and off Reserve

on November 13, 2020

Website Assembly of First Nations

Systems Mapping related to First Nations
Homelessness on and off Reserve
Supporting Homelessness Action Plan: Developing Approaches
Towards a First Nations National Homelessness Strategy


The Assembly of First Nations (AFN) is the national representative organization of First Nations people in Canada. The AFN represents and advocates First Nations interests for more than 600 First Nations from across the country.
The Chiefs-in-Assembly have mandated the AFN, though resolution 79/2019, to address homelessness through evidenced based reforms to programs and services to achieve greater alignment between First Nations’ needs, preferred approaches, rights, interests and circumstances of homeless First Nations people.


The objective of this Request for Proposals (RFP) is to select a bidder to provide a high quality of professionalism, integrity and confidentiality to carry out an Environmental Scan related to First Nations Homelessness on and off Reserve.
Contract objectives are to provide research services to the AFN in efforts to analyze and understand trends, political factors and issues within the national landscape pertaining to First Nations Homelessness on and off Reserve.
The scope of work for services will include a systems map related to First Nations homelessness and housing on and off reserve with a goal to:
a. Understand the actors involved in First Nations homelessness including individuals, organizations and resources;
b. Understand how the systems work together to serve First Nations people experiencing homelessness; and
c. Understand approaches to reducing homelessness that are specifically informed by First Nations perspectives and respect First Nations self-determination.
This work must be completed by the end of April, 2021.


To complete this work, the AFN will collaborate with Employment and Social Development Canada (ESDC) and begin preliminary work in addressing homelessness per Resolution 79/2019 to help ensure homelessness programs and services can better meet the unique and specific needs of homeless First Nations citizens. The AFN will gather research and data to inform a First Nations Homelessness Action Plan and future homelessness strategies and plans that will improve the programs and services that serve the First Nations homeless population. The AFN will also collaborate with regional/territorial organizations across Canada in developing approaches for the Action Plan that will better serve First Nations homeless populations whether living in or away from their communities.
The project will be implemented in two phases:
Phase 1 – Research
Phase 1 will provide the preliminary evidence-based background on First Nations housing and homelessness. Research will include:
a) a systematic review of the academic and grey literature related to First Nations homelessness;
b) an environmental scan of the programs, services and related systems in place; and
c) a systems map of the First Nations homelessness system as a whole.
Phase 2 – Engagements and Discussions
Phase 2 will gather input and advice from regional organizations, experts, First Nations leaders and others on ways and means to improve the programs and serves related to the reduction or elimination of First Nations homelessness.

Scope of Services Required

This contract will be focused on Phase 1- Research, to investigate the current homelessness delivery system from an evidenced-based perspective. This contract is specifically focused on completing the systems map, while simultaneous contracts will be developed to carry out work on the literature review and environmental scan elements of the research. Focusing on First Nations homelessness on and off reserve, the research objective will aim to create a detailed map of programs and services across Canada that support First Nations citizens experiencing homelessness both on and off reserve. Results and findings will be used in the development of a First Nations Homelessness Action Plan.
Research will be completed through a systematic review of programs and services that address homelessness and its impact First Nations citizens both on and off reserve.
Potential outcomes may include:
• Knowledge of where relationships need to be strengthened and partnerships developed between homeless-serving systems and First Nations across Canada to facilitate meeting the needs of all homeless individuals;
• Identification of capacity needs to effectively deliver programs and services dedicated to reducing the rate of homelessness;
• Knowledge and understanding of promising practices and models that have shown success in reducing and/eliminating homelessness as well as lessons learned;
• An understanding of how programs and services are funded;
• An understanding of the governance structures for these programs and services; and
• Recommendations on how homelessness systems can be improved to better reflect the aspirations and responsibilities of First Nations governments toward their citizens and the Government of Canada toward First Nations government and their homeless citizens.
The systems map will include, but not be limited to:
a. Programs and Services which currently serve First Nations citizens experiencing homelessness, both on and off reserve;
b. Partnerships, relationships and agreements between urban homelessness service providers and First Nations; and
c. An assessment of the current programs and services that are in place with a focus on best practices and possible gaps.
d. Legislation


The deliverable will be a final report that includes but is not limited to the methodologies used to identify programs, services and systems which support First Nations citizens experiencing homelessness, an detailed overview of programs and services, and an analysis which identifies conclusions drawn from systems mapping including identifying best practices and areas in which systems can be improved to better meet the needs of homeless individuals.
Proponents are asked to submit a letter of intent by email to [email protected] indicating their intention to submit a proposal no later than 5:00pm EST on November 20, 2020.
All proposals shall be received by the AFN no later than 5:00pm EST on December 11, 2020.
All proposals will clearly identify the name of the proponent and the note “RFP for Systems Mapping related to First Nations Homelessness on and off Reserve” in the email subject heading.
Late submissions will not be accepted and will be returned unopened without exception.


All proposals shall include the following information:
1. An Executive Summary outlining the background information of the proponent’s company, including contents of the proposal and any specific exceptions to the requirements.
2. A proposal on how the Contractor will carry out the work in accordance with Terms of Reference including a Project Description and Activities, Methodology, Statement of Work, Deliverables, and Rate.
3. Qualifications: provide a description of the proponent’s capabilities/experience specifically related to working with First Nations, including:
a) Writing in a professional manner and reflecting a range of views, experiences and solutions in a discussion paper or report;
b) Working as part of a team;
c) Experience and knowledge in the research methodologies used in this project;
d) Knowledge of First Nations’ perspectives; and
e) Experience in homelessness issues would be an asset.
4. A statement and description of the physical and human resources required to complete the project including software and intellectual material;
5. Project Organization: Identify the composition of the proposed electoral team, if any, including:
a) Project team members;
b) Description of the roles of the team members; and
c) Level of experience of the team members working with First Nations.
6. Cost Breakdown: The proponent/bidder shall provide a detailed cost breakdown for the proposed services, showing the total cost for the performance of all services, expenses, materials, deliverables, and software/hardware costs (if applicable), to be used for completion of the project. Total cost shall be in Canadian dollars and inclusive of HST.


The AFN reserves the right to:
a) reject any or all proposals received in response to this Request for Proposals;
b) enter into negotiation with one or more bidders on any or all aspects of their respective proposals;
c) accept any proposal in whole, or in part;
d) cancel and/or re-issue the modified version of a given RFP requirement at any time;
e) award one or more contracts;
f) verify all information provided with respect to a given RFP requirement, including the right to request a confirmation of the bidder’s legal status and signed documentation; and
g) award contracts without competition for follow-up work, if any, to the selected bidder for a given project requirement.


The AFN will select the Proponent(s) which, in the AFN’s sole discretion, best serves the needs of the AFN. The following is a summary of the general considerations that will be used to determine the Proponent(s) that will be selected:
1. Experience working with First Nations
2. Knowledge of First Nations perspectives
3. Experience and knowledge in the research methodologies used in this project
4. Experience working as part of a team
5. Experience in homelessness issues
The timetable is tentative only and may be changed by the AFN, in its sole discretion, at any time prior to the Proposal Submission Deadline.


Contractors must provide a firm fixed price, including administrative fees, travel, material costs, translation, printing of draft concepts and HST. The proposal must include hourly and daily rates and estimated time for each deliverable.
Responses to this RFP will be considered as confidential information by the AFN and will be used solely for the purposes of selecting the successful bidder.
Clarification/ Questions
All on-time proposals will be acknowledged.
Requests for clarification and/or questions regarding this RFP should be directed to:
Jordan Fischer
Senior Policy Analyst
Assembly of First Nations
Telephone: (613) 371-0151
Electronic Mail: [email protected]
Responses/ Submission
Only those submissions that meet the deadline will be considered.
Responses to this RFP must be received by the close of business (5:00pm EST) on December 11, 2020
Proponents are asked to submit a brief letter of intent by email to indicating their intention to submit a proposal no later than 5:00pm EST on November 20, 2020.
Responses may be sent by email to [email protected]

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Celso CercadoRequest For Proposals (RFP) – Systems Mapping related to First Nations Homelessness on and off Reserve