The Assembly of First Nations (AFN) Special Chiefs Assembly (SCA) will take place from December 4 to 6, 2018 in Ottawa, Ontario. The SCA will be held at the Westin Ottawa Hotel located at 11 Colonel By Drive, Ottawa, Ontario.

All Assembly delegates who pre-register, pre-pay and pick up their badges during Pre-Registration on December 3, 2018, will be entered into an AFN draw for great prizes. See below, for more information on the benefits and incentives for pre-registered and pre-paid delegates.

Registration

Where does your registration fee go?

Chiefs from across the country generally come together twice a year to set strategic direction based on First Nations needs and priorities. The Chiefs Assemblies provide the venue for First Nations leaders to direct the work of the Assembly of First Nations, the National Chief and Executive Committee through resolution. It is just one way First Nations leaders bring forward the concerns and priorities of First Nations members.

Registration fees help to offset the direct costs of organizing Chiefs Assemblies, including facility rentals, audio/visual equipment, interpretation services, webcasting, registration services, facilitators, meeting kits, translation, signage, catering, and drum groups.

Registration Process

All participants and groups are encouraged to pre-register and pre-pay. There will be separate line-ups to pick up your badge and USB for those who pre-register and pre-pay in advance of the Assembly.

  • Register and pay ONLINE at afn.ca. You will receive a confirmation email. Major credit cards accepted (VISA, MasterCard and American Express).
  • FAXyour registration form to Angie Turner at 613-241-5808.
  • MAIL your registration form and payment to Angie Turner, Assembly of First Nations, 55 Metcalfe Street, Suite 1600, Ottawa, ON K1P 6L5.

Registration forms and payment must be received by November 30, 2018, to ensure processing prior to the Assembly. After this date, please register on site with your payment.

Register On-line Registration Form Proxy Letter

Please note that registration fees are non-refundable after November 30, 2018. An administration fee of $50 will apply for all cancellations.

Onsite pre-registration will be held on Monday, December 3, 2018, from 10:00 am to 8:00 pm at the Westin Ottawa Hotel. For planning purposes and to avoid line-ups, all delegates are encouraged to pick up their badges and USBs on December 3, 2018.

Pre-Registration Bonus:

There will be separate line-ups and a separate registration process for those that pre-register and pre-pay in advance of the Assembly. Watch for more information on draws and incentives to be announced for pre-registered and pre-paid delegates!

Fees

  • Chief/Proxy (Proxy letter required):  $350.00
  • First Nation Citizen: $350.00
  • Observer and Non-Government Organization: $600.00
  • Other Governments: $600.00
  • Senior Citizen (age 65 and older): $50.00
  • Students (valid student card required): $50.00
  • Veterans: Complimentary
  • Elders: Complimentary
  • Accredited Media: Complimentary

Accomodations

HOST HOTEL: Westin Ottawa Hotel **Hotel Accommodations are now fully booked**

11 Colonel By Drive
Ottawa, ON K1N 9H4
Hotel Telephone: 613-560-7000
Reservations: 1-888-627-8528

Website: www.starwoodmeeting.com/Book/AFNSCA

Cut-off date: November 9, 2018
Rate: $199/night plus taxes for a Traditional room; $224/night plus taxes for a Premium room

As the host hotel of the AFN SCA, the Westin Ottawa is offering a special rate for guestrooms. The AFN encourages delegates to make reservations at the Westin Ottawa by the noted deadline to ensure accommodations are available at the price listed.

Please indicate that you are attending the Assembly of First Nations Special Chiefs Assembly when making reservations. Please note: should you decide to cancel your reservation, there will be a non-refundable charge for two nights’ accommodation.

All expenses with respect to attending the AFN SCA including guestroom arrangements are the responsibility of the guest/group to cover and clear upon departure.

Guestrooms are also available at the following hotels:

Les Suites

130 Besserer Street, Ottawa, ON K1N 9M9
Telephone : 613-232-2000
Toll-free: 1-800-267-1989
Rate: $195/night (single/double occupancy) in a Premier One-Bedroom Suite plus applicable taxes
Booking deadline: before November 2, 2018
Group reservation code: 181011
Website: www.les-suites.com

Le Germain Hotel Ottawa

30 Daly Avenue, Ottawa, ON K1N 6E2
Telephone: 613-691-3230
Toll-free : 1-833-503-0030
Rate : $249 (single occupancy), plus applicable taxes
Booking deadline : before November 12, 2018
Group reservation code : Special Chiefs Assembly
Website: www.legermainhotels.com/en/ottawa

Resolutions

Resolutions for consideration at the Special Chiefs Assembly must be submitted to AFN by November 16, 2018.

Please contact Khamarie Desjarlais at 241-6789 Ext. 151 or [email protected] for more information on the resolutions process.

Resolutions Template Resolutions Package

Travel Discounts

Please visit www.afn.ca for more information on how to access SCA travel discounts for Air Canada, WestJet, Porter Airlines, and VIA Rail.

Flight Centre
If you do not have a preferred travel agent and require assistance making your travel arrangements to the AFN SCA, please contact Tyler Brennan at Flight Centre Business Travel.

Tyler Brennan, Assistant Manager
Flight Centre Business Travel – Glebe
763 Bank Street – Room B
Ottawa, ON K1S 3V3

Telephone: 613-321-0120
Toll-free: 1-877-565-5295
Fax: 613-321-0426
E-mail: [email protected]

AIR CANADA
Air Canada is pleased to offer a promotion code for travel. Visit www.aircanada.com and enter promotion code in the search panel.

Promotion Code
Your promotion code: 4BF6XHR1 

Applicable Rules

  • The booking is to be made to the following city: Ottawa, YOW (ON)
  • The travel period begins December 2 and ends December 9, 2018.
  • No discount will apply to Standard bookings for travel within Canada.

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WESTJET
WestJet is pleased to offer 5% off Econo* and 10% off Flex and Plus fares for travel within Canada and 2% off Econo in to and out of Ottawa for the 2018 AFN Special Chiefs Assembly. Visit www.westjet.com/conventions to make a booking online using the following codes.

  • Coupon code: 1F6I7KN
  • Promo code: WBB78 (*Travel Agent use only)
  • Travel from: December 2 to December 9, 2018

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PORTER AIRLINES
Porter Airlines is proud to offer a discount on available base fares (with the exception of the lowest class fare during a public seat sale) for travel to Ottawa. The discounted fares are available for travel from December 2 to 9, 2018. Please book online at www.flyporter.com or through your travel agent using promo code AFN13.

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VIA RAIL CANADA
VIA Rail Canada is a major ground transportation company offering a discount for travel to and from the AFN 2018 Special Chiefs Assembly. Book online at www.viarail.ca.

The following are the details pertaining to the conference fare:

  • Valid: December 2 to December 9, 2018
  • Territory: From all stations throughout the VIA system to Ottawa, Ontario and return.
  • Restrictions: Fare applies to a maximum of two passengers per booking.
  • Discount: 5% off the best available fare in Economy, Economy Plus, Business, Business Plus, Sleeper, or Sleeper Plus class. “Subject to the conditions and restrictions of the fare plan to which the additional discount is being applied.”
  • Exception: Discount does not apply in any Escape Class fares.
  • Identification: Participants must reference the Assembly of First Nations’ VIA corporate discount code: 810994.

Sponsors

Please contact Karen Hunter at [email protected] or 613-241-6789 ext. 203 if you are interested in sponsorship opportunities for the Special Chiefs Assembly.

AFN Winter Celebration

Plan to attend the AFN Winter Celebration to be held on December 6, 2018!
Watch for updates at www.afn.ca or contact Larry Whiteduck at [email protected] or 613-241-6789 ext. 237 for more information.

Read More

Contacts

SCA 2018 Coordinator

Joyce McDougall
Telephone: (613) 241-6789
Ext. 199
Fax: (613) 241-5808
E-mail: [email protected]

SCA 2018 – Registration Inquiries

Angie Turner
Telephone: (613) 241-6789
Ext. 296
Fax: (613) 241-5808
E-mail: [email protected]

SCA 2018 – General Inquiries

Arronessa Fraser
Telephone: (613) 241-6789
Fax: (613) 241-5808
E-mail: [email protected]

On behalf of the Assembly of First Nations, we look forward to seeing you in Ottawa.

Sid Lee2018 Special Chiefs Assembly
Assembly of First Nations
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