The Assembly of First Nations (AFN) 39th Annual General Assembly (AGA) will take place on July 24-26, 2018 at the Vancouver Convention Centre located at 999 Canada Place, Vancouver, British Columbia, V6C 0C3.

Early Hotel Booking and Pre-Registration Bonus

All Assembly delegates who book at one of the host hotels prior to the cut-off date and participate in pre-registration on Monday July 23, 2018 will be entered into a draw for a One Year Air Canada Domestic Maple Leaf Lounge Membership along with other great prizes.

An Annual General Assembly app/mobile site will be available that will include information and documents for the meeting. More information including instructions for downloading the app on your cell, tablet or laptop will be available at the Registration area.

 

Sponsor Acknowledgements:

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Webcast

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AGA Notice

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Agenda

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Resolution Package

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Registration

Photo identification will be requested at registration for Chiefs and Proxies.

All participants and groups are encouraged to preregister and pre-pay. There will be separate line-ups to pick up your badge and USB for those who pre-register and pre-pay in advance of the Assembly.

Register and pay ONLINE.  You will receive a confirmation email. Major credit cards accepted (VISA, MasterCard and American Express).

FAX your registration form to Angie Turner at 613-241-5808

MAIL your registration form and payment to Angie Turner, Assembly of First Nations, 55 Metcalfe Street, Suite 1600, Ottawa, ON K1P 6L5

Registration forms and payment must be received by July 17, 2018 to ensure processing prior to the Assembly. After this date, please register on site with your payment.

Register On-line Registration Form Proxy Letter

Please note that registration fees are non-refundable after July 10, 2018. An administration fee of $50.00 will apply for all cancellations.

Onsite Registration

Onsite pre-registration will be held on Monday, July 23, 2018 from 10:00 a.m. – 9:00 p.m. at the Vancouver Convention Centre. For planning purposes and to avoid line-ups, all delegates are encouraged to pick up badges and USBs during this time.

Fees

  • Chief/Proxy (Proxy letter required):  $350.00
  • First Nation Citizen: $350.00
  • Observer and Non-Government Organization: $600.00
  • Other Governments: $600.00
  • Senior Citizen (age 65 and older): $50.00
  • Students (valid student card required): $50.00
  • Veterans: Complimentary
  • Elders: Complimentary
  • Accredited Media: Complimentary

Media Accreditation

Registration at all AFN Assemblies is free for accredited media. Accredited media refers to journalists, reporters, producers, editors and technical crew (audio, visual and others) who are affiliated with recognized print and broadcast media.

“Media” does not apply to Communications Directors, Communications Officers, Press Secretaries, Media Advisors or any other Communications-related positions.

Any inquiries can be directed to:

AFN Communications Director Don Kelly at [email protected]
AFN Communications Officer Jenna Young Castro at [email protected]
AFN Bilingual Communications Officer Monica Poirier at [email protected]

Thank you!

Early Hotel Booking and Pre-Registration Bonus

Avoid the registration line-ups! There will be separate lineups and a separate registration process for those that preregister and pre-pay in advance of the Assembly.

All Assembly delegates who book at the host hotels prior to the deadline date and participate in pre-registration on July 23, 2018 will be entered into a draw for a One Year Air Canada Domestic Maple Leaf Lounge Membership. Note: Prize must be redeemed made by August 31, 2018.
Courtesy of Flight Centre Business Travel – Glebe.

Watch for more information on additional draws and incentives to be announced for pre-registered and pre-paid delegates!

Please contact Angie Turner at 613-241-6789, ext. 296  with any questions regarding registration.

Accomodations

The AFN has blocked hotel guestrooms at the following downtown Vancouver hotels:

• The Westin Bayshore Hotel
• Pinnacle Hotel Harbourfront – SOLD OUT
• Sheraton Vancouver Wall Centre
• Fairmont Waterfront Hotel – SOLD OUT
• Coast Coal Harbour Hotel by APA
• River Rock Casino Resort (*this hotel is located in Richmond, BC)

For all hotel reservations, please indicate that you are with the Assembly of First Nations’ 39th Annual General Assembly and utilize the conference code indicated for each hotel. Delegates are encouraged to make hotel reservations by the noted date to ensure accommodations are available at the price listed. Vancouver is expected to be very busy in the summer months and hotel rates will increase closer to the date of the event.

Please note, when making your hotel guestroom reservations there will be a two-night nonrefundable charge.

All expenses with respect to attending the AFN AGA including guestroom arrangements are the responsibility of the guest/group to cover and clear upon departure.

The Westin Bayshore Hotel

1601 Bayshore Drive
Vancouver, BC
V6G 2V4

Hotel Direct: 604-682-3377
Hotel Reservations: 1-888-627-8634
Toll-free: 1-800-937-8461
Reservations Fax: 604-691-6980
E-mail: [email protected]
Website: www.westinbayshore.com

Room Rate: Standard Room $275/night plus taxes/fees
Cut-off Date: June 29, 2018 at 5 p.m. Pacific Time

Reservations online: https://www.starwoodmeeting.com/events/start.action?id=1803018335&key=32FD673

Any reservation which is cancelled or fails to materialize will be charged two nights’ room and tax to the credit card provided at the time of booking.

The Westin Bayshore’s downtown location ensures that you are moments away from restaurants, shops and scenic Stanley Park with unparalleled views of the mountains and the coastline. Contemporary rooms feature free Wi-Fi, heated indoor and outdoor pools and other great amenities. The Westin Bayshore is a 15-minute walk to the Vancouver Convention Centre.

Sheraton Vancouver Wall Centre

1088 Burrard Street
Vancouver, BC
V6Z 2R9

Telephone: 604-331-1000
Toll-free Reservations: 1-888-627-7058
Website: www.sheratonvancouver.com

Room Rate: Traditional Room $289/night plus taxes/fees
Cut-off Date: July 2, 2018
Booking Code: AFN Annual General Assembly Conference

Reservations online: https://www.starwoodmeeting.com/events/start.action?id=1712283436&key=249B7B6A

Any reservation which is cancelled or fails to materialize will be charged two nights’ room and tax to the credit card provided at the time of booking.

The Sheraton Vancouver Wall Centre is ideally situated in the heart of the city’s bustling downtown district and offers easy access to shopping on Robson Street, Pacific Centre Shopping Centre and many restaurants and cafes. Amenities include complimentary Wi-Fi. The Sheraton Vancouver Wall Centre is a 15-minute walk to the Assembly location at the Vancouver Convention Centre.

Fairmont Waterfront Hotel

900 Canada Place Way
Vancouver, BC
V6C 3L5

Telephone: 604-691-1991
Hotel Reservations: 604-691-1820
Global Reservations Centre: 1-800-441-1414
E-mail: [email protected]
Website: www.fairmont.com

Room Rate: $399/night plus taxes/fees
Cut-off Date: June 26, 2018
Booking Code: 0717AFN2_003

Any reservation which is cancelled or fails to materialize will be charged two nights’ room and tax to the credit card provided at the time of booking.
The Fairmont Waterfront Hotel includes views overlooking the hotel garden or sweeping ocean views of Burrard Inlet and the mountains beyond and has many nearby restaurants and cafes. The hotel is steps away from the Vancouver Convention Centre. Amenities for Assembly guests include complimentary Wi-Fi.

River Rock Casino Resort

8811 River Road
Richmond, BC
V6X 3P8

Hotel Reservations Department Tel: (604) 247-8900
Toll-free: 1-866-748-3718
E-mail: [email protected]
Website: http://www.riverrock.com

When calling to make a reservation, please mention the National Indian Brotherhood/Assembly of First Nations Group Block.
Rates:  Standard Two Queen/1 King Room – $205/night plus taxes and fees / One bedrooms Suite – $245/night plus taxes and fees
Cut-off date to access the rate:  June 23, 2018 based on availability

Please note that a two-night non-refundable deposit will be required at the time of booking.
The River Rock Casino Resort is located in Richmond, BC and is a few minutes from the Vancouver International Airport, and is easily accessible by taxi or by the Canada Line Skytrain that departs directly from the airport. Depart the skytrain at The Bridgeport Station, and you’ll see River Rock from the platform. River Rock is a quick 7 minutes away from the airport and approximately 25 minute drive to downtown Vancouver.  The Resort includes a Casino and 8 restaurants on-site.

Coast Coal Harbor Hotel By APA

1180 West Hastings Street
Vancouver, BC
V6E 4R5

Telephone: 604-697-0202

Rate: $299/night plus taxes and fees based on availability
Booking Code: CCC-GFC6750 or the Assembly of First Nations to access the rate
Cut-off date: June 23, 2018 based on availability

Any reservation which is cancelled or fails to materialize will be charged two nights’ room and tax to the credit card provided at the time of booking.

The Coast Coal Harbour Hotel is a new hotel situated right near the Vancouver Harbour, a stone’s throw from the beautiful Stanley Park and an approximately 5 minute walk from the Vancouver Convention Centre. The downtown location offers convenient access to the Gastown district, the renowned shopping on Robson Street, and the incredible array of arts and entertainment that Vancouver has to offer.

 

SOLD OUT

AFN Circle of Trade Show

The AFN Circle of Trade Show will take place July 24-26, 2018. The trade show is an excellent opportunity to facilitate networking among First Nations, organizations, businesses and government. To register or obtain more information about the AFN Circle of Trade Show, please contact Cynthia Legault at [email protected].


Proudly Sponsored by:

Registration Form

Exhibition Fees 

Standard – $1,260.00 (5% GST included)

All booths will include: 6’ table, one draped display table; two chairs and one exhibitor pass. Exhibition fees are non-refundable after April 20th, 2018. Prior to that date, a cancellation fee of $100 will apply.

Confirmation
A confirmation of the receipt of your registration form will be provided to you by email.  An exhibitor kit will be sent to you once available.

Other
Services related to the trade show booth are the responsibility of each exhibitor.  This includes, but is not limited an exhibitor that is registered and has provided payment, an exhibitor package of information will be provided with details and instructions on ordering and payment for additional services. AFN is not responsible for accepting or signing for shipments delivered in advance, to, costs such as:  electricity, water, telephone/fax, internet, shipping, storage and handling.

Travel Discounts

Please visit www.afn.ca for more information on how to access AGA travel discounts for Air Canada, WestJet, Porter Airlines, and VIA Rail.

Flight Centre
If you do not have a preferred travel agent and require assistance making your travel arrangements to the AFN SCA, please contact Tyler Brennan at Flight Centre Business Travel.

Tyler Brennan, Assistant Manager
Flight Centre Business Travel – Glebe
763 Bank Street – Room B
Ottawa, ON K1S 3V3

Telephone: 613-321-0120
Toll-free: 1-877-565-5295
Fax: 613-321-0426
E-mail: [email protected]

AIR CANADA
This a promotion code for the convention product. To book a flight with your promotion code, access aircanada.com and enter your promotion code in the search panel.

Promotion Code
Your promotion code: 42Z6C6A1

Applicable Rules

  • The booking is to be made to the following city: Vancouver, YVR (BC)
  • The travel period begins July 16, 2018 and ends July 20, 2018.
  • No discount will apply to Tango bookings for travel within Canada or between Canada and the U.S.

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WESTJET
We are happy to confirm that for the upcoming 2018 Annual General Assembly, we are able to offer 10% off Econo and 15% off Plus base fares* for travel between Vancouver, British Columbia and anywhere WestJet flies in North America. To take advantage of this offer, you will need the discount code listed below.

Book by: July 15, 2018
Travel from: July 16, 2018 to July 20, 2018

Coupon code: BEO0FQZ
Promo code:
*for call in reference only
YVR02

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Resolutions

CALL FOR RESOLUTIONS – 1st Notice

RESOLUTIONS are the essential mechanism by which First Nations provide specific mandates and direction to the Assembly of First Nations. Resolutions should be national in scope and can:
(1) establish a mandate for the AFN; (2) relate to internal matters regarding the operation of the AFN; or (3) support a particular issue, event or situation. Please go to www.afn.ca for more information about the types of resolutions (see “Resolution Procedures”).

ADVANCE SUBMISSION OF A RESOLUTION IS REQUIRED. In order to facilitate a more efficient and effective resolution process advance submission of resolutions is required. The resolution submission deadline is the Friday two full weeks prior to the first day of a scheduled Assembly – in this case Friday, July 6, 2018. Any and all resolutions received after the deadline will be reviewed according to the AFN process for late resolutions. Accepted late resolutions will be clearly marked as such and will be dealt with at a special designated time on the Assembly Agenda.

ACCEPTANCE OF A RESOLUTION by the Resolutions Committee will only occur if the respective names and First Nations of the mover and seconder are noted on the resolution. The mover and seconder must be either a Chief or a duly mandated Proxy (Proxy Letter) and available to speak to the Resolution at the Assembly. If the mover and seconder are not noted on a resolution submitted for consideration, then the resolution will not be recorded and entered into the process as an official draft resolution for consideration by the Resolutions Committee.

RESOLUTION FORMAT is preferably electronic. A resolution template is attached to this notice to assist you in preparing a resolution and is also available at www.afn.ca.

Resolution Template Resolution Package

RESOLUTION DEADLINE: Friday, July 6, 2018
Please direct all resolution submissions and inquiries to:
Christopher Barney
Telephone: 613-241-6789 ext. 289
E-mail: [email protected]
Fax: 613-241-5808

Resolutions

Resolutions for consideration at the Annual General Assembly must be submitted to AFN by July 6th, 2018. Please contact Chris Barney at [email protected] or 613-241-6789, ext. 289 for more information on the resolutions process.

Sponsors

If you are interested in being a sponsor to one of our events during the AGA, please contact Karen Hunter at [email protected] or 613-241-6789 ext. 203.

 

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SOLD OUT

Golf Tournament

The AFN Golf Tournament will take place on Monday, July 23, 2018 starting at 8:00am at Mayfair Lakes Golf and Country Club, 5490 – N07 Road, Richmond, BC. Please contact Larry Whiteduck at [email protected] for information.

 

Golf Package

Social and Cultural Events

The British Columbia Assembly of First Nations (BCAFN) is proud to be hosting the 39th AFN AGA in Vancouver, BC, the traditional territory of the Musqueam, Squamish and Tseil-waututh First Nations.  The BC AFN is planning a series of exciting social and cultural events for the AGA that will showcase local First Nations art, music, food, fashion, and culture. A snapshot of the activities includes a Welcome Reception in a spectacular venue in the heart of Downtown Vancouver, an off-site Reception at a prime entertainment destination and a Gala Dinner evening filled with fabulous food, music, entertainment and a fashion show featuring Indigenous designers! More details will be provided as these events are confirmed.

BC AFN Social & Cultural Events Program

JULY 23rd – Official Welcome Reception
JULY 24th – The SportsBar at Rogers Arena, Home of the Canucks!
JULY 25th – Gala Evening

View More

Contacts

AGA 2018 Coordination
Joyce McDougall
Telephone: (613) 241-6789
Ext. 199
Fax: (613) 241-5808
E-mail: [email protected]

AGA Registration Information
Angie Turner
Telephone: (613) 241-6789
Ext. 296
Fax: (613) 241-5808
E-mail: [email protected]

General Inquiries
Arronessa Fraser
Telephone: (613) 241-6789
Fax: (613) 241-5808
E-mail: [email protected]

Angie Turner39th Annual General Assembly
Assembly of First Nations
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